Submissions

Submissions open: December 1, 2011
Initial submissions closed:   February 1, 2012*
Member abstract submissions closed:   March 26, 2012*
Notifications sent: April 1, 2012
Final submissions due: May 1, 2012*

* All deadlines will use UTC-11. If it is still the deadline date anywhere in the world, the submission will be accepted.

* For accepted submissions, at least one member of the author team must both register AND attend the conference for the submission to appear in the program and the proceedings.

All submissions must be made through:
Precision Conference Solutions website

Papers

Papers may be up to six pages long, and should be in a two-column format. All paper submissions are evaluated by peer reviewers who make recommendations to the Program Committee. The final decision of acceptance is made by the Program Co-Chairs. If a paper is accepted, it will appear in full in the Proceedings. Accepted papers may be presented at the conference as either talks or posters, with this decision made by the co-chairs with a view to providing a balanced program. For more details about the talk and poster presentation formats, see below.

Of note:

  • The winner of the Marr Prize for the best student paper, and the winners of the four computational modeling and Cognition and Student Learning prizes will be selected among the accepted paper submissions.
  • Students who are first authors on a paper may apply for a travel grant from the Robert J. Glushko and Pamela Samuelson Foundation when submitting their paper (see the Prizes page for more information).
  • Members have the option of having the abstract from a rejected paper accepted as a member abstract (see below).

Talks

A talk is allotted 20 minutes, which includes time for questions and changing speakers. We recommend that you plan to speak for a maximum of 15 minutes, leaving 5 minutes for questions and change of speaker. Each room will have a video projector with standard VGA input. The first speaker in each session is asked to serve as session chair. The duties of the session chair are to announce each speaker and to keep track of time. We will provide signs that the chair can use to tell a speaker how much time he or she has left.

Posters

Posters will be presented on poster boards during the poster sessions. Poster boards and push pins will be provided. These poster boards will be 900 x 2100 mm; therefore, posters should follow a portrait orientation and fit within these dimensions. Posters have to be removed by the presenter at the end of the poster session.

Symposia

Symposia on current research topics are encouraged. A symposium is allotted 80 minutes, sufficient for four 20-minute talks. Symposia proposals should list the speakers and the moderator, describe their qualifications, and explain the importance of the topic. A symposium is submitted as a two-page summary of the topic (to be included in the Proceedings, if accepted). The best symposia present different perspectives, drawn from a wide range of disciplines, on a common issue. Proposals that include speakers from similar backgrounds or with the same theoretical perspective are not usually accepted.

Publication Based Presentations

Current research talks are given by researchers with a track record of publishing on the topics of their proposed talks. Six or more publications (mixed journal and reviewed conference publications) is usually enough to show expertise in an area. Publication-based presentations should be late-breaking news from a senior researcher's lab rather than a summary of that researcher-s previous work. This submission category requires an extended abstract of no longer than 2 pages, following the standard paper submission formatting, including an extensive list of the author's relevant publications. The abstract will be included in the Proceedings, if accepted. Please use the same formatting templates as are used for the regular six-page papers. These are submitted in the same way as regular papers; please choose "Publication Based Presentation" under "Type of Submission". Any author can only have one publication based presentation in a 3-year period, i.e. only authors who have not given publication based presentations at CogSci 2010 and 2011 are eligible for such a talk at CogSci 2012.

Member abstracts

Members may submit a 150-word abstract. Only one such abstract can be submitted per member, as first author. (A member can be a co-author on more than one abstract.) The Member Abstract Chair reviews the member abstracts for relevance and recommends acceptance to the Program Co-Chairs. Accepted abstracts will be included in the Proceedings and presented at the conference as posters. Members have the option of having the abstract from a rejected paper accepted as a member abstract (details for resending rejected full papers as member abstracts will be given as of April 1st).
For this conference, members of the International Cognitive Science Society and the Asia-Pacific local societies who join the International Association for Cognitive Science may, if they wish, submit an abstract in two languages (one of which must be English). If accepted, the resulting poster must contain an extended abstract in English but its main body may be in either of the languages in which the submitted abstract was written. Further details of the required format of these "dual language" posters will be given as of April 1, 2012.

Tutorials

The tutorial program allows participants to gain new insights, knowledge, and skills from a broad range of topics in the field of cognitive science. Tutorials must cover a well-established and recognized topic in cognitive science, and should be delivered by an authoritative figure in the area. Tutorials should be presented at a level that will make the material accessible to a postgraduate student with a first degree in one of the cognitive sciences. We strongly encourage an interactive delivery format for tutorials. Each tutorial is designed to be a half-day or full-day in duration. Half-day tutorials are about 3 hours long (not including breaks). Full day tutorials are about 6 hours long (not including breaks). Tutorial organizers are reimbursed for the expenses associated with organizing a tutorial. A budget of $600 will be awarded for each half-day and $1200 for each full-day tutorial that is taught. For more detail, see the Tutorials page.

Workshops

The pre-conference workshop program gives an opportunity for in-depth discussion on a specific topic important to cognitive science. Workshops can concentrate on emerging research or cross-disciplinary topics. Workshops can also focus on application issues and research methods. Workshop organizers are responsible for selecting and inviting speakers. Workshop notes should be assembled by the organizers of the workshop based on the input from presenters. Each workshop is designed to be a half-day or full-day in duration. Half-day workshops are about 3 hours long (not including breaks). Full day workshops are about 6 hours long (not including breaks). Workshop organizers are reimbursed for expenses associated with organizing a workshop. A budget of $600 will be awarded for each half-day and $1200 for each full-day workshop that is delivered. For more detail, see the Workshops page.

Submission formats

All submissions (with the exception of member abstracts) must be made electronically as PDF files. The files are to be uploaded to the conference submission site (see top of this page). Member Abstracts only may be copied and pasted directly into the online submission system. Avoid formatted text in Member Abstracts.

All PDF submissions must be sized 8.5 x 11 inches, with NO headers/footers and NO page numbers. Please name the submission file in this format:

"authorname_submissiondate.pdf" (e.g., smith_1_28.pdf).

If there are any special fonts required (Korean, Japanese, etc) these must be included with the submission (i.e., embedded in the PDF file).

For your convenience, there are files below for Microsoft Word and LaTeX that you can use as templates. With a few exceptions (especially length) the formatting details are the same for all types of submissions. Please do not edit the margins or font settings of these files.

For 6-page paper submissions:

* Zip file for 6 page submissions:

  • Microsoft Word Zip (includes a .doc sample, a .dot template, and a PDF of the sample file)
  • LaTeX Zip (updated) (includes sample .bst, .sty, .bib files as well as a sample .tex file and a .PDF of the sample file)

For 2-page submissions (symposia, tutorials, workshops):

* Zip file for 2 page submissions:

  • Microsoft Word Zip (includes a .doc sample, a .dot template, and a PDF of the sample file)
  • LaTeX Zip (updated) (includes sample .bst, .sty, .bib files as well as a sample .tex file and a .PDF of the sample file)

For Member Abstracts:

150-word member abstract in English can be copied and pasted directly into the online submission system. Avoid formatted text in Member Abstracts.

Format of an extended abstract for a dual language poster:

If you wish to create your poster in two languages, please provide the followings IN ENGLISH. This increases the accessibility of your research to wider audience, and would bring the English-only participants into a fuller discussion with you.

1) Title
2) Abstract up to 300 words.
* Please make clear the purpose, method, and results within 300 words in English.
3) Figure and table captions.
* We also recommend their legends, axes titles, and figure elements be in English.
* Easy-to-understand figures and tables are one of the best tools for satisfactory communication.
4) Summary of your research.
* A bullet list of what you have found would be good for easy reading.

Your extra time and effort to adapt to this format is much appreciated and it will raise the quality of international interaction at CogSci2012.

If additional information is needed, consult the FAQ page, or send email to CogSci.2012.Sapporo@gmail.com