Presenter Guidelines

• Each oral talk session will be 90 mins long
• There will be FOUR individual talk presentations within the session
• Each will be 15 – 17 minutes in length plus 3 – 5 minutes for Q&A
• There will be a session chair who will keep the presentations and questions on-time. Please observe the time restrictions out of respect for other presenters

ALL PRESENTERS

CogSci 2025 will be a fully hybrid event, working with the Underline platform. Underline have prepared a set of guidelines and instructions on how to utilise the platform. You can access these instructions here.

IN-PERSON PRESENTERS

1. All in-person presenters are required to upload their final slide deck at least 1-hour prior to the start of their session.
2. Presenters must upload their final slide deck via the LIVE PRESENTATION FORM.
3. If a presenter wants to update already submitted slides, they can resubmit via the same form and we will use the latest submission.

VIRTUAL PRESENTERS

1. All virtual presenters are required to login to their session 15-minutes prior to the start of their session.
2. Instructions on how to join your session can be found here
3. A few days before the event starts, the Underline team will organise a short orientation session for virtual presenters and introduce them to the Underline platform, explain how to find their session they are presenting in, how and when to join, and of course answer all their questions or concerns they may have regarding presenting remotely. This orientation session is also being recorded, so in case someone cannot make it, they can watch the recording after.

FAQs

Q: Can I use my own laptop when presenting in-person?

A: Due to the hybrid format and technical requirements of the conference, all presenters must use the pre-set AV system and the designated presentation laptop provided in each session room. This ensures a seamless experience for both in-person and virtual attendees. Personal laptops cannot not be accommodated, as connecting individual devices to the internet, hybrid platform, and in-room AV would result in significant delays and technical complications.

Q: Will I be able to see my slides at the lectern when I present my talk?

A: Yes, all presenters will be able to view their slides and any corresponding notes using the comfort monitor at the lectern. You may visit your meeting room in advance of your talk to familiarise yourself with the equipment ahead of time (if the room is not in use).

Q: I own a Mac and my slides are in Keynote – what is the process for uploading my slides?

A: Please submit your slides as a pdf or pptx format. Keynote files should be converted to pdf or pptx format before upload. After converting, please check the exported file to see if fonts and animations are working properly.

• Each symposium is 90 minutes in length including time for Questions and Answers
• Each talk should be 15 – 17 minutes in length, with 3 – 5 for questions;
• Followed by 10 minutes of group discussion at the end

Symposium sessions are scheduled over the three days of the conference. Please review the most up to date program for timings.

ALL PRESENTERS

CogSci 2025 will be a fully hybrid event, working with the Underline platform. Underline have prepared a set of guidelines and instructions on how to utilise the platform. You can access these instructions here.

IN-PERSON PRESENTERS

1. All in-person presenters are required to upload their final slide deck at least 1-hour prior to the start of their session.
2. Presenters must upload their final slide deck via the LIVE PRESENTATION FORM.
3. If a presenter wants to update already submitted slides, they can resubmit via the same form and we will use the latest submission. 

VIRTUAL PRESENTERS

1. All virtual presenters are required to login to their session 15-minutes prior to the start of their session.
2. Instructions on how to join your session can be found here
3. A few days before the event starts, the Underline team will organise a short orientation session for virtual presenters with an introduction to the Underline platform, an explanation of how to find their session, how and when to join – and of course answer all their questions or concerns they may have regarding presenting remotely. This orientation session is also being recorded, so in case someone cannot make it, they can watch the recording after.

FAQs

Q: Can I use my own laptop when presenting in-person?

A: Due to the hybrid format and technical requirements of the conference, all presenters must use the pre-set AV system and the designated presentation laptop provided in each session room. This ensures a seamless experience for both in-person and virtual attendees. Personal laptops cannot not be accommodated, as connecting individual devices to the internet, hybrid platform, and in-room AV would result in significant delays and technical complications.

Q: Will I be able to see my slides at the lectern when I present my talk?

A: Yes, all presenters will be able to view their slides and any corresponding notes using the comfort monitor at the lectern. You may visit your meeting room in advance of your talk to familiarise yourself with the equipment ahead of time (if the room is not in use).

Q: I own a Mac and my slides are in Keynote – what is the process for uploading my slides?

A: Please submit your slides as a pdf or pptx format. Keynote files should be converted to pdf or pptx format before upload. After converting, please check the exported file to see if fonts and animations are working properly.

Workshops are full and half day sessions organized by workshop presentation teams.  Kindly ensure that there is ample time for audience participation and discussion during the scheduled workshop time.  

Workshops are scheduled on Wednesday, July 30 from 8:30 AM – 12:00 PM.

VIRTUAL POSTER PRESENTERS:

There will be FIVE designated virtual poster session scheduled during the conference (see timings below). Please note that after July 1st, we cannot guarantee that requests to change poster format or session assignments will be accommodated.

In the Questions section, next to their poster, on the right side of the Underline platform, virtual poster presenters can write what time, or even include a Zoom link or a link to any other meeting platform, they will be available for attendees to answer their questions

Required virtual poster tasks (deadline July 15):

• All virtual poster presenters are required to record and upload a 5 minute video/flash talk
• All poster presenters are required to upload a PDF of their poster to the Underline platform, to enable virtual attendees to review all poster data
• All posters must fill in the submitter presenter form and upload the above via this link, no later than July 15